![]() In addition to choosing from a number of preset searches, you can also create customized search folders. And now it becomes an option that’s even easier to get to because, otherwise, it’s at the very bottom of your list. Simply right-click on the folder, whether it is a virtual folder, like a search folder or a physical one, and then left-click on Add to Favorites. Adding a folder to Favorites is really easy. If your Outlook Search Folder becomes a frequently used search folder, then you can add it to the Favorites folder, which is an Outlook area in the upper-left of your Inbox navigation window that holds shortcuts to frequently accessed locations. Adding Search Folders to Outlook Favorites These pre-set options typically only take a few clicks to create a search folder. For example, all mail that’s been flagged for follow-up or email from a specific person such as your boss or a key client. They vary from reading mail to mail from people to how mail is organized. Although you can’t further customize them, they’re definitely worth taking a look at first just in case they cover your needs. KnowledgeLake’s experts can help you determine your organization’s document processing or Enterprise Content Management needs.When you create a search folder, Outlook already has a number of predefined Search Folders that you can use to get started. In terms of “hyper collaboration,” a file repository makes sense but falls short when considering document management and enterprise content management.“ SharePoint is part of the equation for Teams and Group as a file repository. “I mentally combine Office 365 Groups and Microsoft Teams into a single concept, where Microsoft Teams presents a single interface for dispersed applications across Office365. Jason Burian, VP of Product Management at KnowledgeLake, has an interesting take in this blog post: Complex security requirements are needed for certain types of content.Content management requires a custom workflow.Custom views are needed as is metadata.Collaboration is complex and in need of tight security and maintenance.Larger files need to be readily emailed.Personal file management is needed across devices.(In this case, you can use Office 365 Teams) Collaborations are uncomplicated and don’t involve a lot of content.(In this case, you can use Office 365’s OneDrive) ![]() File-based storage is needed for ease-of-use.The best fit depends upon your needs and the content. SharePoint Online and Office 365 do possess some of the same features - such as the ability to store documents. (SharePoint’s on-premise platform still offers a few capabilities not found in the online version.) While SharePoint Online is a component of the cloud-based Office 365, it is available as a standalone product. SharePoint Online, which can be configured for a company’s usage, allows an enterprise to store, retrieve, search, archive, track, manage, and report on digitized documents. SharePoint Online, while available on Office 365, is a collaborative platform that integrates with Microsoft Office. In addition to productivity applications like Word, Excel, and PowerPoint, Office 365 business plans offer email services, internal communication platforms, infrastructure for audio, video, and web conferencing, as well as the capability to share and store internal files on the cloud. But what are the differences between Office 365 and SharePoint Online? Office 365 explainedĪccording to Microsoft, Office 365 refers to subscription plans that include Microsoft Office’s productivity applications plus services that are enabled over the Internet. ![]() Office 365 and SharePoint Online do share some capabilities. ![]() It’s a common misconception that SharePoint Online and Office 365 are one and the same. > Get It Now: The Complete Guide to SharePoint Online <<< If you’re unfamiliar with the world of Enterprise Content Management (ECM), SharePoint, or document management, you may sometimes hear Microsoft’s “SharePoint Online” and “Office 365” used interchangeably. ![]()
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